Recruiting Autopilot
Fully automated from job posting to signed employment contract — AI-powered CV screening, interview scheduling, and digital onboarding in a single seamless process.
What this blueprint solves
Recruiting teams lose dozens of hours every week manually reviewing CVs, coordinating interview slots, and sending templated emails. Top candidates drop off because response times are too slow. This blueprint connects your ATS, AI screening, and digital contract signing into a fully automated funnel — from application received to first day on the job.
The most expensive problems
Manual CV screening
Every application is opened and read individually — with 200+ submissions per role, this takes days and produces inconsistent assessments.
Interview scheduling chaos
Coordinating interviews over email wastes time on both sides and leads to booking errors, no-shows, and stalled pipelines.
Candidate drop-off from silence
Applicants go days without any response. The best candidates accept competing offers while they wait.
Manual contract handling
Offer letters and employment contracts are drafted one by one, sent by email, and signed on paper — error-prone and slow.
The Engine — how the workflow runs
Connected modules working together as one precise machine.
Application capture & parsing
Greenhouse / PersonioIncoming applications are automatically captured in the ATS, CVs are parsed, and candidate data is stored in a structured format.
AI-powered screening
DeepSeekThe LLM evaluates each CV against defined role requirements, generates a score and a summary — in under 30 seconds.
Automated interview scheduling
Calendly / Make.comQualified candidates immediately receive a booking link; appointments are synced directly with interviewers' calendars.
Offer dispatch & e-signature
DocuSignAfter a positive hiring decision, the workflow automatically generates a personalized offer letter and sends it for digital signing.
Onboarding trigger
Make.com / BullhornOn signature, IT provisioning, welcome emails, and handoff to HR systems are triggered automatically without manual intervention.
Technology stack
The outcome
- Time-to-hire cut by 70% — top candidates secured before the competition
- 14 hours of manual effort saved per placement
- Instant acknowledgment to every applicant — zero candidate drop-off
- End-to-end digital contract and onboarding process with no paper handling
Frequently asked questions
Which ATS systems are supported?↓
The blueprint integrates natively with Greenhouse, Personio, and Bullhorn. Additional systems like Recruitee, Lever, or Workday can be connected via open APIs and Make.com.
Is the AI scoring GDPR-compliant?↓
Yes. The AI assessment serves as decision support, not as a fully automated decision. All candidate data is processed in compliance with GDPR and deleted after defined retention periods on request.
How long does implementation take?↓
A fully operational setup is typically live in 14 days. We integrate your existing ATS, calendar, and HR systems via native APIs.
This blueprint live in 14 days.
We build it turnkey into your infrastructure — as a ready package or tailored to you.
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